Apira – Terms for organisations

1.1 These terms apply to organisations that publish incidents in Apira’s admin panel (platform.app.apira.eu), and to the staff accounts they use there. The provider is the provider named in the Terms of Use, section 1.2 (“we”, “us”).

1.2 The organisation’s team owner accepts these terms on behalf of the organisation in the admin panel and confirms that they are authorised to do so.

1.3 When staff use the Apira app or web app as private users, the Terms of Use apply.

2.1 We decide which organisations we admit to the admin panel. There is no right to be admitted.

2.2 Each organisation has a team owner. The team owner invites staff, assigns their roles, and removes staff who leave or no longer need access.

2.3 Staff accounts are personal. Staff must keep their passwords secret and tell us at hello@apira.eu if they think someone else is using their account.

2.4 The organisation is responsible for what its staff do in the admin panel.

3.1 The organisation publishes incidents under its own name and on its own responsibility. Apira shows each incident with the note “Published by <organisation> via Apira”.

3.2 The organisation makes sure that its incidents:

• are accurate to the best of its knowledge;
• say clearly what is confirmed and what is not;
• are updated or ended when they are no longer current;
• contain no more personal data than necessary. In particular, they must not name or show identifiable people, or include health information, unless this is lawful and necessary.

3.3 The organisation sends an incident to nearby users only if it is relevant to people’s safety in that area. The organisation only sees how many users a notification reaches, never who they are or where they are.

3.4 Apira is not an official warning channel. The organisation must not use Apira to issue official warnings, evacuation orders or other instructions of an authority, and must not present an incident as one.

The organisation must not publish:

• illegal content;
• false alarms, or information that it knows or should know is false or misleading. False alarms can be criminal offences, for example under §§ 126 and 145 of the German Criminal Code (StGB) and comparable Greek provisions;
• content that infringes the rights of others, such as copyright, personality rights or data protection rights;
• advertising, or content unrelated to wildfires and related emergencies;
• malware, or links to harmful websites.

5.1 The organisation grants us, free of charge, a non-exclusive right, limited to the operation of Apira, to store, reproduce, display and make available its incidents in the Apira apps and the web app, to adapt them for display (for example placing them on the map or shortening them for notifications), and to send them in push notifications.

5.2 The right ends when the incident is deleted. Copies in logs and backups remain until they are deleted under our Privacy Policy, and notifications that have already been delivered cannot be recalled.

5.3 The organisation confirms that it holds the rights needed to grant this licence.

6.1 We check incidents only technically, for example that they can be shown on the map. We do not check their content before they are published.

6.2 We act on reports of illegal content (Terms of Use, section 6.4) and on our own initiative. People at Apira make these decisions. We do not use automated tools to decide.

6.3 If an incident is illegal or breaks these terms, we may:

• remove an incident or restrict who can see it;
• stop its notifications;
• suspend or end the access of the organisation or of a staff member.

We act proportionately and take into account the rights and legitimate interests of everyone involved, including users’ interest in safety information.

6.4 We tell the organisation about any such measure, at the latest when it takes effect (Art. 17 DSA). We state:

• what we did, and for how long;
• the facts and circumstances on which we based our decision, and whether we acted on a report;
• the legal or contractual ground;
• how the organisation can challenge the decision: by replying to us to ask for a review, or by going to court.

6.5 If someone reports an incident, we may tell the organisation about the report. We do not reveal the reporter’s identity unless this is needed to handle the report.

7.1 Using the admin panel is free.

7.2 Terms of Use, sections 9.1 and 9.2 apply accordingly to the admin panel.

Terms of Use, section 10 applies to our liability towards the organisation.

9.1 The organisation can end this agreement at any time by email to hello@apira.eu.

9.2 We can end it by email with two weeks’ notice, or without notice for good cause, in particular repeated false alarms or serious breaches of sections 3 and 4.

9.3 When the agreement ends, we end the organisation’s admin access and may remove its incidents from Apira. Staff members’ own Apira accounts are not affected (Privacy Policy, section 4.10).

10.1 Our Privacy Policy, section 4.10, explains how we process staff data.

10.2 Organisations receive no personal data of Apira users, only the number of users a notification reaches.

We tell the team owner about changes by email at least 6 weeks before they take effect. Changes only take effect once the team owner accepts them in the admin panel. If they are not accepted, either side may end the agreement under section 9.

12.1 German law applies. The UN Convention on Contracts for the International Sale of Goods does not apply.

12.2 If the organisation is a merchant, a public-law legal entity or a public-law special fund, the place of jurisdiction is Cologne.

12.3 Mandatory legal provisions are not affected.

12.4 These terms are published in English. The English version is binding; any translation is for convenience only.